Trustbridge, Inc.

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Executive Assistant to VP - West Palm Beach

ID
2024-5845
Category
Administrative
Type
Full-Time

Overview

Pay Range:  $65K - $82K

 

Have you thought about Trustbridge?

 

Since 1978, Hospice of Palm Beach County, Hospice of Broward County and Hospice by the Sea have cared for 200,000 families in South Florida. These three hospices are now one branch of Trustbridge, a community nonprofit that provides support for families facing serious illness 24 hours a day. Our other services include palliative medicine, caregiver support and bereavement programs.

 

At Trustbridge, we consider our employees our greatest resource. Our appreciation is shown in many ways, including the wide range of comprehensive benefits we offer.

 

Trustbridge benefits include:

  • Competitive salary
  • Health, Dental, Vision, Life and Disability insurance
  • 401K with employer contribution
  • Tuition reimbursement
  • Employee Assistance Program
  • Flexible Spending Account
  • Generous PTO package

Responsibilities

Hours of Operation:  Monday - Friday, 8:30am - 5:00pm

 

JOB SUMMARY

 

  • Works directly with CEO to coordinate board level meetings, appointments, and secretarial office functions.
  • Coordinates and works with Facilities Director on unit and office renovations.
  • Assists QI department with customer service initiatives and service standards orientation and advises CEO on program(s) effectiveness.
  • Supervises front desk and communication liaison positions.
  • Anticipate the needs of the COO/President and VP of Admissions/Business Development and can work independently without direction.
  • Acts as a liaison for the COO/President and VP of Admissions/Business Development to staff, Board of Directors and community in a positive manner.
  • Instrumental in assisting with special projects throughout the Organization, which enhance customer/patient service, improvements, efficiencies and control costs.
  • Prepares operational reports as necessary utilizing Excel.
  • Coordinates and sets up Board meetings, Board subcommittee meetings, Management meetings. Takes minutes at the monthly Board meetings and any other Board level meetings.
  • Arranges internal and external appointments/meetings and schedules of both COO/President and VP of Admissions/Business Development.
  • Arranges reservations and registrations for outside conferences.
  • Makes sure all Direct Reports annual evaluations for both COO/President and VP of Admissions/ Business Development are completed in timely manner.
  • Assists Quality and Education department and patient family liaison with patient concerns that come directly to COO/President and VP of Admissions/Business Development directly.
  • Manage staffing at front desks including hiring, annual reviews and counseling as needed.

Qualifications

 

A.     Education/Regulatory Requirements:

o    Two years of college preferred.

B.     Skills:

o    Minimum of 10 years of experience in a business office supporting executive level management and supervision of administrative personnel.

o    Ability to type 65 wpm with two or less errors. 

o    Capable of operating a personal computer. 

o    Knowledge of word processing software applications. 

 

C.     Professional Requirements:

o    Excellent verbal and written communication skills.

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